SOP for Entry and Exit Procedure for Personnel in the Factory Premises

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1.0 Objective

1.1 To lay down an Entry and exit procedure for personnel in the factory premises.

2.0 Scope

2.1 This SOP is applicable for entry and exit of personnel.

3.0 Responsibility

3.1 Security Supervisor/ Officer/ Executive Personnel and Administration are responsible for compliance of the SOP.

4.0 Accountability

4.1 Head – Personnel and Administration.

5.0 Abbreviations and Definitions

Initiator Department   :           Department who shall initiate the preparation of SOP.

SOP                           :    Standard Operating Procedure; a document where step by step instructions are cited to serve as support for methods or manners of fulfilling a function or functions reliably and consistently.

QA                              :            Quality Assurance.

COB                            :            Cross over Bench.

6.0 Procedure

6.1 Entry and exit procedure from factory gate to respective job area:

6.1.1 Personnel attending for duty as per respective shift with their own vehicle shall park at designated place and those coming by factory provided transport shall get down at factory main entrance gate and enter in to factory.

6.1.2 All the factory Employees shall sign in the attendance register at time office.

6.1.3 All employees shall punch their attendance card in electronic punching machine while entering in to the factory and at the time of exit.

6.1.4  All employees shall pass through security check point for frisking before going to the respective department.

6.1.5 Entry and exit of all contractual  personnel shall be maintained by security supervisor in contractual attendance register.

6.1.6 If any employees coming  late to factory or leaving early from the factory shall be allowed only through duly signed gate pass by department head, P&A department and Security personnel.

6.1.7  If any employee forget to bring or  punch their attendance card in punching machine, such employee shall only be allowed to enter the plant by  approved and duly signed miss punch request by department head, P&A department and Security personnel.

6.1.7 Persons having their lunch box shall keep their lunch box on racks provided in canteen.

6.1.8 All the employees shall follow the SOP for entry and exit procedure of respective area.

6.1.9 At the month end the P& A personnel shall check and verify the attendance data of electronic machine and shall store month wise.

6.1.10 All the gate pass  & miss punch request record shall be kept  month wise.

 7.0 Forms and Records (Annexures)

Gate Pass (Late coming / Early going)         –          Annexure -I

Miss Punch Request                                   –          Annexure -II

8.0 References (if any):

SOP of SOP.

9.0 Distribution

Master copy   –         Quality Assurance

Controlled copies – Personnel & Administration, Quality Assurance, Production (display & record).

10.0 History

           Date              Revision Number          Reason for Revision
 

 

Annexure -I

Annexure -II

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